Marketing and communications (where separate consent is provided)
- sending information about promotions and offers from sponsors;
- sending information about selling club kit, merchandise or fundraising.
Any special category health data we hold on you is only processed for the purpose(s) of fitness/ health checks or passing health data to coaches to allow the safe running of training sessions. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.
On occasion we may collect personal data from non-members (e.g. such as any non-member participant who fills in a health disclaimer or form at a taster event). This information will be stored for 6 weeks after an event and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.
The club has the following social media pages e.g. Facebook, WhatsApp, Twitter, Instagram. All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.
Who we share your personal data with
When you become a member of our Club you can also choose to be registered as a member of England Athletics Limited. If you would like to register as a member of England Athletics Limited, we will provide England Athletics Limited with your Athletics Data which they will use to enable access to the MyAthletics portal. England Athletics Limited will contact you to invite you to sign into and update your MyAthletics portal. You can set and amend your privacy settings from the MyAthletics portal. If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics Limited, please contact dataprotection@englandathletics.org. We will ask for your consent in this matter before sharing your data and we will aks you to confirm this consent on your membership form. If you do not consent, we will not share your data with England Athletics Limited. Please be aware that should you ever wish to compete in your sport you will have to register with England Athletics Limited at that time.
The Club does not supply any personal data it holds for this purpose to any other third party. The Club does not store or transfer your personal data outside of the UK.
Photographs and Video
As part of our club activities, we may take photographs and record images of individuals within our club, grounds, during training and at events at which they compete.
We obtain consent from athletes and where appropriate, their parents/carers for photographs and videos to be taken for communication, marketing and promotional materials at the point at which you or your athlete joins the club. You can refuse this consent initially and, if you change your mind, withdraw it at any stage in the future. We will always clearly explain how the photograph and/or video will be used to both the parent/carer and athlete.
Uses may include:
- Within the club on notice boards and in club communications, magazines, brochures, newsletters, etc.
- Outside of the club by external agencies such as newspapers, our club partners and England Athletics campaigns
- Online on our club website or social media pages
- Copies of your own athletes photographs will always be made available to you for your own use after any event
Consent can be refused or withdrawn at absolutely any time. If consent is withdrawn, we will delete the photograph or video and not distribute it further.
In our newsletters, we may refer to the athlete by name and their photo may appear in the newsletter amongst other photographs of other athletes. When using photographs and videos in this way we will not caption or label the photographs with any other personal information about the athlete unless otherwise specifically consented on a case by case basis. This will help ensure they cannot be identified.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data. As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us, we may not be able to register or administer your membership.
